Modernize Your Mailroom With Digital Mailroom Services
We receive, open, scan, and deliver your inbound mail as searchable digital files. Your team gets faster access, better control, and a clean audit trail.
Out with the old, in with the new.
The Modern Way to Handle Your Mailroom
What is Digital Mail?
Our Digital Mailroom services turns physical mail into digital content that is easy to route, search, and store. Our team scans and classifies each item, then delivers it into your systems so downstream tasks like accounts payable, claims, and invoice processing move faster.
How Digital Mail Works
See how we turn incoming mail into secure, searchable files your team can act on fast.
Secure Mail Receipt
We receive your inbound mail at our controlled facility and log it in from the start.
Sort and Prep
We sort and prepare each item so the right documents are digitized and routed correctly.
High Speed Scanning
We scan mail using consistent standards to create clear, searchable digital files.
Review and Digital Delivery
Our team checks for quality and delivers documents securely to the right people, folders, or workflows.
Harness the Power of Digital Mail through UbiMAIL
UbiMAIL is our Digital Mail solution. It gives you a clean interface, smart routing, and strong security so you can manage mail at scale without the slow manual steps.
What you get with UbiMAIL
Remote access for permitted users
Role-based controls and encryption
Automated routing to business systems
Full audit history for compliance
Remote Access from Anywhere
View and act on mail online. Perfect for teams with multiple locations or hybrid schedules.
Time and Cost Savings
Cut the work tied to manual sorting, forwarding, and storage. Reduce spend on postage, paper, and space.
Enhanced Security
Protect sensitive information with encrypted storage, access controls, and clear audit trails.
Quick Access to Mail
Get alerts when new mail arrives. Open, review, and route items in minutes.
Streamlined Organization
Search, tag, and categorize items. Retrieve exact documents without digging through bins or boxes.
Environmentally Friendly
Lower paper use and reduce physical transport. Moving to Digital Mail supports sustainability goals.
Digital Mail plus Intelligent Capture
Pair Digital Mail with Intelligent Capture to extract key fields from invoices, claims, forms, and correspondence. AI and machine learning pull out the data you need, validate it, and pass it to your systems for action.
Don't waste another minute on paper.
Take The Next Step
We start with a short overview of Digital Mail and the impact on your mailroom. Then we tailor a demo to your team and show exactly how UbiMAIL would fit your processes.
Find out more and see how quickly you can modernize your mailroom with Onsite Management Group.